Have you ever sat in on a web conference where someone was sharing their screen and a pop up came up? This can be anything form an instant message, to an email, to even a battery warning on a laptop. Not only does this look unprofessional, it also distracts your audience from what you are saying. Personally when I see an instant message or email notification, I instantly become focused on that and forget what the presenter is talking about on screen. Recently, many of the top web conferencing companies have started replacing these with blue spots on the screen. While this prevents sensitive information from being shared, it doesn’t really solve the problem. It kind of feels like patching a crack in a dam with duct tape. Sure it helps a little but it’s a very small patch that ignores the bigger problem. The bigger problem is that screen share is antiquated technology that makes your meetings unprofessional.
The big solution is to pre-upload the documents that you are going to share during your meeting so that they can be there when you need them. This way your participants will only see the document that you are trying to share within the meeting and you can eliminate some of the distractions. This also allows you to use some built in annotation tools to draw attention to certain points of your presentation to further emphasize your points. You can choose from PDFs, Word, Excel, or PowerPoint documents to your presentation, along with some image files. After your documents are uploaded, you can switch between them seamlessly or if you forgot one, you can upload it during your presentation without your participants seeing what you are doing.
Quick Visuals Pro is our web conferencing tool that can do all of this and more. If you would like to see exactly how Quick Visuals Pro can help your meetings look more professional than ever before, please call us today at (877) GET-GAN1 to schedule a quick demo.